Privacy Policy

Last updated: October 2025

 

We care deeply about protecting the privacy and safety of everyone who takes part in Calder Valley Dance Festival, especially children. This policy explains what personal information we collect, why we collect it, and how we keep it safe.

 

Who we are

Calder Valley Dance Festival (“we”, “our”, or “us”) organises dance competitions for children and young people across the Calder Valley area and beyond. We are the data controller, which means we decide how personal data is used and protected. If you have any questions, please email us at caldervalleydancefestival@gmail.com.

 

What information we collect

We may collect the following information:

Parents/guardians: Name, email address, phone number, postal address, and payment details (via our secure payment provider)

Competitors: Name, date of birth, dance school, and category entered.

Images and videos: Photos or recordings taken at the festival, if consent has been given.

Website users: Basic technical data such as cookies, IP address, and browsing behaviour (see our Cookie Policy).

 

We do not knowingly collect personal information directly from children, all registration and contact should be made by a parent or guardian.

 

How we use the information

We use personal information to:

Manage competition entries and communicate with entrants.

Organise timetables, results, and awards.

Process payments securely.

Share updates, results, or promotional materials (only with consent).

Ensure safety and compliance with child safeguarding requirements, for example in relation to licensing with Calderdale Council

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Sharing your information

We only share personal data when necessary to run the festival safely and efficiently, for example:

With venues, adjudicators, or volunteers who help run the event.

With Calderdale Council for licensing purposes

With trusted service providers (such as payment processors or email systems).

We never sell or rent your information to third parties.

 

How we store and protect your data

We take appropriate technical and organisational measures to protect data against unauthorised access or loss. Electronic data is stored securely and password-protected. Paper records are kept in locked storage and destroyed securely when no longer needed. We only keep data for as long as necessary to meet legal, safeguarding, or administrative requirements.

 

Your rights

Under UK data protection law, you have the right to:

Access a copy of your personal data.

Ask us to correct or delete your data.

Withdraw consent (for example, for photos).

Object to or restrict processing.

If you’d like to exercise any of these rights, please email caldervalleydancefestival@gmail.com.

 

If you are unhappy with how we handle your data, you can also contact the Information Commissioner’s Office (ICO) at www.ico.org.uk.

 

Changes to this policy

We may update this policy from time to time to reflect new legal requirements or how we operate. The latest version will always be published on our website.